Proposal Coordinator

Chambers Group is an environmental consulting firm headquartered in Santa Ana, CA with additional Southern California office locations in San Diego, El Centro, and Los Angeles Area/Glendale. Chambers Group provides environmental planning, regulatory permitting, technical studies for biological and cultural resources, and construction mitigation monitoring. We want the best and brightest to join our team – individuals with talent, passion, and commitment who bring new ideas, creativity, and energy. You will find variety, challenges, and growth opportunities. We invite you to discover the potential career opportunities available to you at Chambers Group with our current open positions.

We have an immediate need for a Proposal Coordinator with experience in the A/E/C Industry.

Proposal Coordination:

• Coordinates proposal generation activities and timelines
• Creates, writes, and edits proposals of various lengths
• Creates and maintains documents and data associated with proposals and projects
• Provides support during proposal efforts by determining content and format of proposals by reviewing (individual or team) prior to submittal
• Meets with Directors, Program Managers, and Business Development team to assess both technical and non-technical needs of proposal, coordinates information flow for final output
• Obtains information from sub consultant teams and coordinates information and workflow with internal staff
• Coordinates the maintenance of proposal-related qualifications material (staff resumes and project descriptions)
• Compiles the qualifications sections of proposals (key personnel, relevant experience, cover letters, and non-technical introductions)
• Coordinates production of no bid letters to clients.

Marketing/Business Development Research:

• Assembles and collects information from a variety of internal and external sources to support proposal development
• Develops and maintain files on technical personnel and firm capabilities; including updated technical staff resumes and key personnel paragraphs.
• Maintains files on permits, certifications, awards, commendations, etc., used in proposal submittals.
• Reviews project descriptions for completeness; saves updates in project library
• Generates marketing packages, SOQs and all requests from Senior Management, Marketing Manager, Program Managers and Business Development Team
• Assembles marketing packages and presentations as requested
• Updates brochures and SOQs as needed
• Provides company-wide marketing support in other areas as needed and requested by Marketing Manager or Management Team

Technical Report Production

Provide support with technical report production including but not limited to:

• Minor formatting
• Printing
• Collating
• Binding
• Shipping

Qualifications:

• Bachelor’s degree in Marketing, English, or Communications
• 2+ years of experience coordinating proposals, MUST HAVE experience in A/E/C industry
• Strong writing, grammar, spelling skills necessary
• Experience with Deltek Vision a plus
• Experience in the environmental, natural sciences, or engineering industry
• Experience working with the following desktop programs
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Photoshop
• HTML
• Works flexible and extended hours to meet deadlines as requested
• Occasionally hand-delivers proposal packages directly to client offices
• Occasionally travels to client offices for meetings

The position is full-time position with benefits.

Please reply to careers@chambersgroupinc.com immediately with your resume and cover letter.

Chambers Group Inc. is an equal opportunity employer and we value inclusion and diversity. EOE-Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation and Gender Identity. Chambers Group Inc. will make employment decisions in a non-discriminatory manner.